How are “Proposal Forms” generally defined in regard to Public Road Construction Projects?
Proposal forms are key documents that both public entities and Contractors use to communicate the type of work required for any given job.
These forms are typically provided to Contractor-Bidders by the public entity. The forms typically include information such as the location and description of the proposed work, the approximate amount of work or materials required, and the contract time requirements. The proposal form will also include any special provisions or requirements that may be in addition to a public entity’s standard construction specifications. The proposal forms include space for the bidder-contractor to submit their proposal. Once returned, the proposal forms make up the foundation of a contractor’s proposal back to the public entity, addressing the public entity’s specific needs and requests. These forms must be completed with careful consideration so that contractors are confident they can perform the work under the proposed time and budgetary constraints.
What does “Extra Work” mean in a road construction context?
Extra Work has a plain meaning to most folks, whether involved in the road construction industry or not. But for those involved with delivering on road construction contracts, Extra Work also has a very important, specific meaning.
Extra Work is defined in many states as work that is not provided for, or budgeted for, in the original contract documents, but is deemed essential to complete the contract in a satisfactory manner. Extra work is approved and authorized by the Engineer on a project. The term “Extra Work” is used extensively throughout road construction contracts, standard specifications, and bidding documents, so Contractors must be familiar with the term and its meaning within the industry.
Contractors must also be careful to receive authorization to perform extra work, or they may have difficulty receiving compensation for their efforts. Clear communication between all parties ensures that this potential problem can be avoided ahead of time.